Buyers Modules



Embrace the Future of Sourcing Buyer Modules for Enhanced Sourcing Efficiency:

Sourcing Ease brings you a comprehensive suite of modules to streamline every aspect of your sourcing process, promoting sustainability, efficiency, and seamless operations for your brand or business.
 

Procurement

  • Digital Design Upload and Smart Techpack Creation: Digital Design Upload and Smart Techpack CreationSeamlessly upload designs on our platform and automatically translate them into comprehensive tech packs for clear communication with suppliers and manufacturers. .
  • Digital RFQ and Price Quote: Initiate a digital Request for Quotation (RFQ) to multiple suppliers with just a few clicks, streamlining the procurement process. Select the best-priced quotes from suppliers through an easy-to-compare digital list.
  • Automatic Digital Contract Generation with E-Signing: Our platform automates the creation of digital contracts with e-signature capabilities for secure and efficient agreements.
  • Effortless Order Placement: Place orders digitally with a few clicks, simplifying the ordering process and reducing time spent on procurement.
  • Inspection Before Shipment: Ensure quality by adding an inspection step before shipment to maintain standards and prevent issues.

Digital Order Tracking and Monitoring through Dashboard

  • Comprehensive Order Tracking Dashboard: Easily track the status of ongoing orders through graphical charts and grids, providing a clear overview for efficient monitoring. .
  • Manufacturing Process Status Tracking: Monitor the status of manufacturing processes for each order through graphical charts and data grids, ensuring timely progress.
  • Near Real-Time Inventory Status: Keep a close eye on current inventory levels at a glance to make informed decisions about product availability.
  • Accounts Receivable (AR), Accounts Payable (AP), and Balance Tracking: Monitor current accounts receivable, accounts payable, and overall balance through a centralized dashboard for financial insights.

Sustainability Data Collection and Reporting

  • Near Real-Time Data-Driven Reporting: Generate near real-time data-driven sustainability reports, providing accurate insights and avoiding greenwashing by ensuring transparency and credibility in reporting. .
  • Environmental Reports: Generate environmental reports based on near real-time data collected at every step of material procurement, promoting sustainable practices.
  • Product Sustainability Reports: Provide detailed sustainability reports for products, ensuring transparency and assisting buyers in making eco-conscious choices.
  • Social Compliance Reports: Generate reports evaluating the business practices of your supplier to ensure compliance with social responsibilities and ethical conduct.

Circularity

  • Circular Reselling Options: Enable customers to resell their used products to the seller, promoting a circular economy and reducing waste.
  • Buyers can resell items as preloved, after repair, or send them for recycling, enhancing sustainability.

Carbon Emissions Tracking

  • Comprehensive Carbon Emission Calculations: Calculate the company's total carbon emissions as well as emissions from the company's fleet, promoting eco-awareness and offsetting initiatives.
  • Order-Wise Carbon Emission Tracking: Calculate the carbon emissions associated with each order, allowing businesses to measure and reduce their carbon footprint.

Supplier Rating System

  • Harness Reliable Feedback: Rate and provide feedback on suppliers based on your experience, ensuring a transparent and accountable platform.
  • Promote Quality: Encourage high-quality service and products by recognizing and rating excellent suppliers, fostering a culture of excellence within the marketplace.
  • Inform Smart Choices: Utilize ratings to make informed decisions when selecting suppliers, facilitating a trustworthy and efficient procurement process.

Sales

  • Point of Sale Digital Transactions Facilitate digital sales to walk-in customers with automated creation of invoices and efficient sales return management for seamless transactions.
  • Wholesale Digital Sales to Online/Trade Show/On-call Customers: Enable digital wholesale sales, including easy product and design selection, digital price quote creation, and streamlined order processing through e-signatures and automatic contract creation.

Warehouse and Inventory Management

  • Efficient Inventory Oversight:
    Organize your inventory with precision, ensuring a systematic and clear view of stock levels, categories, and movement.
    Utilize advanced inventory tracking tools to monitor near real-time stock availability and avoid overstocking or understocking. .
  • Seamless Order Fulfillment:
    Automate order processing, ensuring that each order is swiftly and accurately picked, packed, and dispatched.
    Instantly check product availability and location, facilitating quicker order fulfillment and a streamlined customer experience.
  • Intelligent Stock Replenishment:
    Implement automated reorder triggers based on predefined inventory levels, minimizing stockouts and maximizing efficiency in your supply chain.
    Set up reorder alerts to notify you when it's time to replenish certain products, saving time and preventing potential delays.
  • Warehouse Space Optimization: Utilize Intelligent Algorithms for Optimal Warehouse Layout: We offer you the ability to input the specific location where you are placing inventory within our platform. This data integration empowers you to access precise information about inventory placement. When it's time to fulfill orders, you'll know exactly where to find each item, optimizing efficiency and minimizing storage costs through intelligent algorithm-driven warehouse layout.
  • Near Real-Time Reporting and Insights:
    Access detailed reports on inventory turnover, sales trends, and stock movement, aiding in strategic decision-making and business planning.
    Utilize advanced analytics tools to derive meaningful insights into inventory performance, helping optimize your inventory strategy for profitability.
  • Sustainability Integration:
    Track and report sustainability metrics related to inventory and storage practices, allowing for informed sustainable decisions in your supply chain.
    Opt for eco-friendly packaging options and promote sustainable inventory management practices to contribute to a greener future.

HR (Human Resource Management System)

  • Streamlined HR Processes: Manage employee details, salaries, and HR functions efficiently, ensuring a smooth human resource management process.

CRM (Customer Relationship Management)

  • Strengthened Customer Relationships: Manage customer interactions and communications effectively, fostering improved customer relations and satisfaction.

Accounting

  • Efficient Financial Tracking: Centralized accounting module to manage accounts receivable (A/R), accounts payable (A/P), and balance for streamlined financial operations.
  • Expense Tracking and Financial Reporting: Track expenses and generate financial reports for better financial control and decision-making.
These modules ensure a seamless, sustainable, and efficient buyer experience within the textile supply chain, promoting responsible sourcing and business operations.



DESIGN

We offer the designer to create the new products and save all the sketches, patterns & designs.

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Design



  • Create the new products with all the details and images through our system.
  • Enter the fabric material composition/blend, colors, patterns, prints and images in our system.
  • Add all the accessories details with images that will be used in your product.
  • Add labels, tags stickers and other packaging materials.
  • With our system you can give all packing details of the order like what will be the material of packaging/ carton, any item wrapper inside the packaging, the actual packing material, color and signs on the carton, how many pieces will be wrapped together and how many packets will be packed in a carton/ package.
  • The Product’s images and details are saved securely in the dedicated storage space offered by our system.
  • Sourcing Ease offers your in house Designer to create the new products and save all the sketches, patterns and designs in the dedicated storage space offered by our system.
  • You can also buy a design from a registered designer company of Sourcing Ease.
Sourcing Ease gives the option to Generate PDFs of all the documents created by the system to save or print.
We provide convenience and ease to our customers.

TECH PACK

When Digital tech Pack with all the product detail and images are automatically attached with the Sales Quote and RFQ

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Tech Pack



  • When you are done with all the designing then a tech pack is automatically created for your product.
  • The Tech pack includes all the sizes, colors, types and blends/composition of the fabric, accessories, Labels, tags , and packaging details with images.
  • Your tech packs will be saved in the dedicated storage space offered within the system for future use.
  • Tech packs are automatically attached with the RFQ you send to the manufacturer.
Your satisfaction is our aim.

RFQ

Request Send RFQs digitally to your Manufacturers with Tech Packs, all the other Order details, and your Terms & Conditions.

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RFQ



  • Request for quotation can be sent within few minutes through our system of Sourcing Ease
  • To send RFQ, you will select multiple options from your own trusted manufacturers or the authentic and reliable manufacturers’ list registered in our system.
  • You can give deadlines by setting up dates using very easy to use pop up calendars, set up the date of receiving the RFQ and the date when you want your order to be delivered to you.
  • Add terms and conditions of your business, write special notes for your order, and select currency, payment method and shipping mode.
  • Attach your documents, images, designs, tech packs as many as required.
  • Your RFQ is ready to be sent in a few minutes with just one click to multiple manufacturers.
Sourcing Ease is efficient and time-saving. Time is money.

Price Quote

Get Price Quotes and Approve according to the requirements in a few clicks. Save your time and effort by making the process quick and efficient.

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Price Quote



  • Receive Quotations from multiple manufacturers.
  • Finalize the best price quote , and approve it by Signing the terms and conditions Agreement digitally.
  • Your approved Quote is sent to the manufacturer as an order.

Catalog

A Catalog is an efficient tool to showcase your designs or products with details to your buyers.

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Catalog



  • Sourcing Ease Creates a Catalog automatically for your company. The design is added to the Catalog after the approval.
  • The catalog shows all the images and details of the product with an option to create a Sales Quote for specific customers/ buyers who are registered with Sourcing Ease.
Sourcing Ease is efficient and time-saving. Time is money.

Sale

Our remarkable Sales Process helps to achieve a more profitable business and more satisfied customers in less time.

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Sale



A good Sales process is the most essential part of a business. Our remarkable Sales Process helps to achieve a more profitable business and more satisfied customers in less time .
Our Sales process offers:
  • Company Catalog
  • Quick creation of Sales Quotation
  • Selection of Customers and their details in a few clicks .
  • The Packing list, Quantity, and product’s manufacturing pipeline are visible to decide on the delivery date.
  • Selection of terms and conditions to send the Sales Quote with Packing List to the Customer
  • The Customer Dashboard offers: Customer’s terms and conditions, digital signatures and Quote Approval.
  • Digital Signatures of Seller and Automatically generated Sales agreement for both parties.
  • Automatic generation of Invoice
  • Shipping with Tracking number information in a few clicks.
Sourcing Ease is efficient and time-saving. Time is money.

SAMPLE

Sourcing Ease offers to digitally cater the production sample requests from buyers to manufacturers and digitally receive those through our platform. This process helps buyers to ensure if the quality of the product is up to the mark.

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Sample



  • The sample is only approved if the inspection matches what’s been written down.
  • An approved sample, also known as a golden sample, is the result of the sample approval process and essentially the “go-ahead” signal for production. The sample approval process works as follows:
  • The supplier sends the pre-production sample to the buyer.
  • The buyer checks the sample and either approves or rejects it.
  • The sample is only approved if the inspection matches what’s been written down.
  • When the sample is approved, the supplier starts producing the goods.
  • The approved sample (3 samples minimum) is complementary to all the specifications already detailed in the purchase order.
  • It allows inspectors to compare the quality of the finished goods to the approved golden sample.
  • Every sample that does not conform to the buyer’s requirements should be documented and reviewed by the buyer for disposition.
Sourcing Ease is efficient and time-saving. Time is money.

Warehouse and Inventory Management

Don’t be at a loss. Manage your business with accurate calculation, organized placement of goods , and traceable inventory transactions using Sourcing Ease.

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Warehouse & Inventory Management



  • Inventory control and warehouse management are also integrated for automation by us.
  • If you manage your warehouses and inventory Using Sourcing Ease, All received products’ data is stored in our database automatically so you don’t need to enter the data again anywhere.
  • All the placement of the products in the warehouse is organized by the system in a very efficient way so that you can easily find the location of a particular product in your warehouse in no time.
  • Transactions of goods amongst warehouses or from the warehouse to the retail store are digitally managed by our system to avoid any loss or untraced inventory.
  • Easy indications of reordering quantity through our system. Order more products for the product category indicated before stock ends.
  • Accurate calculation of product quantity and cost in a particular warehouse.
  • Don’t be at a loss. Manage your business with accurate calculation, organized placement of goods and traceable inventory transactions using Sourcing Ease.
Sourcing Ease is efficient and time-saving. Time is money.

Automatic Document Creation

Sourcing Ease helps you create all the documentation automatically and efficiently in no time throughout your business transactions with accuracy of data and calculations.

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Automatic Document Creation



Create all the Documentation automatically for your business processes with Sourcing Ease. In business, time is money and it should not be wasted. Creating documents manually with chances of mistakes and then in case of any mistakes, redoing the whole process again is a time and paper wasting hassle. Sourcing Ease helps you create all the documentation automatically and efficiently in no time throughout your business transactions with the accuracy of data and calculations.
Following Documents are being created in our system:

  • Tech Pack
  • Quotation
  • Purchase Order
  • Terms and Conditions Agreement
  • Sales Quote
  • Sales Order
  • Invoice
  • Catalog
  • Delivery Challan

Sourcing Ease gives the option to Generate PDFs of all the documents created by the system to save or print.

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Sourcing Ease is your Ultimate Textile Business Solution!